120 Malabar Road SE

Palm Bay, FL 32907

(321) 952-3400

www.palmbayflorida.org

Mayor

ROB MEDINA

Deputy Mayor

DONNY FELIX

Councilmembers

KENNY JOHNSON

RANDY FOSTER

VACANT

 

 

AGENDA

 

Regular Council Meeting 2024-08

Thursday

 

April 18, 2024 – 6:00 PM

Council Chambers, 120 Malabar Road SE, Palm Bay FL 32907

 

CALL TO ORDER:

 

INVOCATION:

 

1.

Pastor Tim Ritchey – Eastwind Pentecostal Church, Palm Bay.

 

PLEDGE OF ALLEGIANCE:

 

ROLL CALL:

 

ANNOUNCEMENTS:

 

1.

Four (4) vacancies on the Youth Advisory Board (represents ‘student member’ positions).++

 

2.

Three (3) vacancies on the Youth Advisory Board (represents 'adult member' positions).++

 

AGENDA REVISIONS:

 

1.

A PowerPoint presentation has been added to Item 2, under Presentations.

 

2.

Traffic study staff review comments have been added to Items 3 and 4, under Public Hearings.

 

3.

Consideration of contract with awarded software provider, Workday, Inc., for Enterprise Resource Planning (ERP) implementation and advisory services in accordance with RFP 37-0-2023 has been added to the agenda as Item 1, under Procurements.

 

PROCLAMATIONS AND RECOGNITIONS:

 

1.

Proclamation: National Small Business Week – April 28-May 4, 2024.

 

2.

Proclamation: Economic Development Week – May 6-10, 2024.

 

3.

Recognition: Presentation of check to Serene Harbor for proceeds from Mayor’s Ball.

 

4.

Recognition: One (1) year of service as a City board member on the Planning and Zoning Board – Jeffrey McLeod.

 

PRESENTATIONS:

 

1.

Tim Bobanic, Brevard County Supervisor of Elections – How to be Election Ready for 2024.

 

2.

Javier Molinares, President, Brevard Hispanic Chamber of Commerce – potential membership options.  

 

PUBLIC COMMENTS/RESPONSES:

 

Public comments will be heard by the City Council on non-agenda issues. Speakers must complete 'Public Comment Cards' (orange) and are limited to three (3) minutes each.

 

APPROVAL OF CONSENT AGENDA:

 

There will be no separate discussion on those items listed under Consent Agenda. They will be enacted by the City Council on one motion. If discussion is desired by the City Council, that item will be removed from the Consent Agenda by Council and will be considered under the agenda heading Consideration of Items Removed from Consent Agenda.

 

1.

Adoption of Minutes: Regular Council Meeting 2024-06; March 21, 2024.

 

2.

Award of Bid: General Contractor services – IFB 11-0-2024 – Parks and Facilities Department (multiple awarded vendors - $250,000 annually).

 

3.

Award of Bid: Mowing, City Parks – IFB 15-0-2024 – Parks and Facilities Department (Global Greenz LLC - $193,087).

 

4.

Award of Proposal: Disaster Debris Monitoring Services – RFP 25-0-2023 – Procurement Department (Thompsons Consulting Services, LLC (second highest ranked proposer)).

 

5.

Miscellaneous: ‘Cooperative Purchase’, street sweepers and specialty sweepers, with related equipment, accessories, and supplies (Sourcewell Contract) – Public Works Department (Environmental Products Group, Inc. - $299,953).

 

6.

Consideration of the disposal of capital surplus property.

 

7.

Resolution 2024-13, amending Resolutions 2023-35 and 2024-02, adopting Classification and Pay Plans and the Position Control Plan for employees of the City of Palm Bay (second amendment).

 

8.

Resolution 2024-14, amending Resolution 2023-36 and 2024-03, adopting the Five-Year Capital Improvements Program for Fiscal Years 2023-2024 through 2027-2028 (second amendment).

 

9.

Consideration of an amendment to the by-laws for the Planning and Zoning Board.

 

10.

Consideration of Fiscal Year 2024 health insurance premium adjustments; recalculation of 2023 actual city-required contributions resulting in 2024 rate adjustments and increased costs.

 

11.

Consideration of appropriating General Fund Undesignated Fund Balance for six (6) fire safety vehicles and the addition of one (1) new full-time equivalent (FTE) Assistant Fire Chief ($759,440).

 

12.

Consideration of one (1) new full-time equivalent (FTE) position for a Police Wellness Coordinator within the Police Department ($48,769 for the remainder of Fiscal Year 2023-2024).

 

13.

Consideration of appropriating General Fund Undesignated Fund Balance for five (5) new full-time equivalent (FTE) positions within the Information Technology Department ($191,755 for remainder of Fiscal Year 2024).

 

14.

Consideration of submitting a grant application with the Florida Digital Service, a part of the Florida Department of Management Services, for funding to maintain previously awarded cybersecurity capabilities.

 

15.

Consideration of submitting an application to Florida Division of Emergency Management (FDEM) for Phase Five of the Florida Severe Weather Mesonet Project, operated by WeatherSTEM, Inc., for three (3) weather monitoring stations, installation costs, and a three-year equipment maintenance contract for data storage and software development; and consideration of executing a Memorandum of Agreement with FDEM for use of WeatherStem stations.

 

16.

Consideration of utilizing General Fund Undesignated Fund Balance for office furniture within the Code Compliance Division ($28,856).

 

17.

Consideration of allocating HOME Funds for the Development of Northview Properties ($370,000).

 

18.

Consideration of utilizing Transportation Impact Fee Funds for design of intersection improvements at the following locations: San Filippo Boulevard at Jupiter Boulevard; San Filippo Boulevard at Wyoming Street; San Filippo Boulevard at Cogan Drive; and Port Malabar Boulevard at Riviera Drive.

 

19.

Acknowledgment of the March 2024 GO Road Bond Paving report update.

 

20.

Acknowledgement of the City’s monthly financial report for January 2024 (Unaudited).

 

21.

Consideration of travel and training for specified City employees (Fire Rescue Department).

 

PUBLIC HEARINGS:

 

1.

Ordinance 2024-18, amending the Fiscal Year 2023-2024 budget by appropriating and allocating certain monies (second budget amendment); final reading.

 

2.

Ordinance 2024-19, amending the City’s Comprehensive Plan Future Land Use Map to change the designated use of property located south of and adjacent to Malabar Road, in the vicinity of the southwest corner of Malabar Road and Allison Drive, from Commercial Use (COM) to Neighborhood Center Use (NC) (32.8 acres) (Case CP23-00016, Vacation Finance, LLC), only one reading required.

 

3.

Resolution 2024-15, granting approval of a Preliminary Development Plan for a mixed-use development to be known as ‘Malabar Village’ in CC (Community Commercial District) zoning, which property is located south of and adjacent to Malabar Road, in the vicinity of the southwest corner of Malabar Road and Allision Drive (32.8 acres) (Case PD23-00006, Vacation Finance, LLC). (Quasi-Judicial Proceeding) (REVISION)

 

4.

Ordinance 2024-20, granting approval of a Final Development Plan for a mixed-use subdivision to be known as ‘Malabar Village’ on property located south of and adjacent to Malabar Road, in the vicinity of the southwest corner of Malabar Road and Allison Drive (32.8 acres) (Case FD23-00009, Vacation Finance, LLC), first reading. (Quasi-Judicial Proceeding) (REVISION)

 

CONSIDERATION OF ITEMS REMOVED FROM CONSENT AGENDA:

 

PROCUREMENTS:

 

1.

Contract: Consideration of contract with awarded software provider, Workday, Inc., for Enterprise Resource Planning (ERP) implementation and advisory services in accordance with RFP 37-0-2023. (REVISION)

 

NEW BUSINESS:

 

1.

Discussion of Citywide Stormwater System Management.

 

2.

Consideration of negotiating a Contingency Fee Agreement with Frantz Law Group relating to the Public Entities Social Media lawsuit.

 

3.

Consideration of scheduling a workshop meeting in August 2024.

 

COMMITTEE AND COUNCIL REPORTS:

 

1.

Committee/Council Reports

 

ADMINISTRATIVE AND LEGAL REPORTS:

 

PUBLIC COMMENTS/RESPONSES:

 

Public comments will be heard by the City Council on non-agenda issues. Speakers must complete 'Public Comment Cards' (orange) and are limited to three (3) minutes each.

 

ADJOURNMENT:

 

 

Councilmembers who are members of the Space Coast Transportation Planning Organization (TPO) may discuss TPO issues which may subsequently be addressed by the TPO.

 

If an individual decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, a record of the proceedings will be required, and the individual will need to ensure that a verbatim transcript of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based (FS 286.0105). Such person must provide a method for recording the proceedings verbatim.

 

Any aggrieved or adversely affected person desiring to become a party in the quasi-judicial proceeding shall provide written notice to the City Clerk which notice shall, at a minimum, set forth the aggrieved or affected person's name, address, and telephone number, indicate how the aggrieved or affected person qualifies as an aggrieved or affected person and indicate whether the aggrieved or affected person is in favor of or opposed to the requested quasi-judicial action. The required notice must be received by the Clerk no later than five (5) business days at the close of business, which is 5 p.m., before the hearing. (Section 59.03, Palm Bay Code of Ordinances).

 

In accordance with the Americans with Disabilities Act, persons needing special accommodations for this meeting shall, at least 48 hours prior to the meeting, contact the Office of the City Clerk at (321) 952-3414 or Florida Relay System at 711.

 

If you use assistive technology (such as a Braille reader, a screen reader, or TTY) and the format of any material on this website or documents contained therein interferes with your ability to access information, please contact us. To enable us to respond in a manner most helpful to you, please indicate the nature of your accessibility problem, the preferred format in which to receive the material, the web address of the requested material, and your contact information. Users who need accessibility assistance can also contact us by phone through the Federal Information Relay Service at 1-800-877-8339 for TTY/Voice communication.

 

Pursuant to Council Policies and Procedures, members of the public wishing to use electronic media when addressing City Council must provide the electronic file to staff for screening no later than 2:00 P.M. on the day of the meeting; audio presentations must be submitted to the City Clerk at least twenty-four (24) hours prior to the meeting

 

 

THIS MEETING IS BROADCAST LIVE ON THE CITY'S WEBSITE AND TELEVISED ON THE SPACE COAST GOVERNMENT TV CHANNEL.